[ Additional Resources :: Info Sheets ]

 

Few'll Ignite Sound log sheets (scroll down for other info sheets)


We have learned that organization is key to trying to self-manage your own music career. Having a system that enables you to keep track of packages sent, information about upcoming performances/tours (etc) is essential to sustenance. How many times have you wondered "where is that contact information for that festival I heard about?" or "I sent off several packages last month, but now I can't find the list of where I sent them!" I have heard this so many times that I have started to offer our system (which is very specific to Few'll Ignite Sound, of course) to anyone interested in having an example of how things can be organized in a small music label.

We use a binder system. For all live show performances, we use "booking logs" or "festival logs" and separate the tour binder into tabs for each date. For venues or festivals to which we have applied or sent material, we have a separate follow-up binder that we continually reference to find out if festivals or venues have our material and to check on the status of that material, etc. Usually, we organize these first by type of contact and then into alphabetical or geographical order. Finally, we have "radio logs" and "promo logs" that enable us to keep track of which promotional outlet or radio station has been sent our material. This is handy in relation to live performances that require promotion and also handy when trying to advance new recordings or to push specific radio tracks. The radio binder is sorted first by country and then alphabetically. The promo log sheets find themselves in either the tour binder (if related to an upcoming live performance)or in the follow-up binder if they are not time-specific. This 3-binder system seems to work for us. Maybe a similar system will work for you.

Here are some blank log sheets that you are welcome to download and make use of. Of course, the information required on our log sheets is also present in our database, but having a paper trail is always important. Sometimes you don't have access to computers or to the internet (on the road) and sometimes you just need to flip a page and access the information! Besides, computers crash. It's always good to have a back-up.

Download log sheets

How to download these files:

Mac users: click and hold the download link. Choose "Save link target as..." You will then be prompted to save the log sheet file on your hard drive.
Windows users: right-click on the download link. Choose "Save link target as..." You will then be prompted to save the log sheet file on your hard drive.

*Please use recycled or scrap paper for these log sheets! The back of old posters work wonderfully!*

Microsoft Word format

[ requires Microsoft Word to view these files ]

Adobe PDF format

[ you may either download these as described above and view them using the free Adobe Acrobat Reader, or view them in your web browser if it has the Adobe Acrobat Reader plug-in installed by single-clicking on the link. ]

Download Other Info Sheets

How to download these files:

Mac users: click and hold the download link. Choose "Save link target as..." You will then be prompted to save the log sheet file on your hard drive.
Windows users: right-click on the download link. Choose "Save link target as..." You will then be prompted to save the log sheet file on your hard drive.

Microsoft Word format

[ requires Microsoft Word to view these files ]
  • House Concerts: This one-page "how-to" for house concerts hosts was created by Carrie Horachek, a fellow Candian indie artist who adapted this info sheet (with permission) from a great resource site called www.houseconcerts.org. This sheet has been adapted to be more universally applicable. Thanks Carrie!
  • Crossing the border to the US as a Canadian Artist: This one-page document was updated in April 2005 and has been used as a hand-out for workshops at which I have been a host or a panelist on the topic of immigration and border crossing into the United States for Canadian artists
  • E-Mail List Sign-up Sheet: An organized and clear e-mail list sheet is essential when gathering names for your mailing list. Download this and we've saved you the formatting time!
  • Example Stage Plot
  • : This is an example of an EMBER SWIFT stage plot that I am posting here if anyone is looking for some ideas as to how to lay out a stage plot for advancing shows. Note: Don't duplicate this or else you'll prepare them for an Ember Swift show and not your own!
  • Example Technical Rider
  • : This is an example of an EMBER SWIFT technical rider that I am posting here if anyone is looking for some ideas as to how to indicate your tech needs (in addition to a stage plot) for advancing shows. Note: Don't duplicate this or else you'll prepare them for an Ember Swift show and not your own!
  • Example Performance Contract
  • : This is an example of basic performance contract. Legally, you simply need something that states the facts, but trying to be as concise as possible is encouraged. Contracts longer than two pages are often too cumbersome for presenters. This is only a guideline. Stylize and personalize as needed!

Adobe PDF format

[PDF versions of the above files coming soon! Sorry about the delay here!]









 
.:[ site by live mind design ]:.